The new Tasks by Planner and To Do was visible from Teams in early 2021 but the relationship between Outlook To Do tasks and Planner Tasks via Teams remained a bit confusing. For mobile users, the change also means that both a list view and a new mobile tasks experience will soon be available in within the Teams app.’ Microsoft announced in April 2020 that Planner would be renamed Tasks (it is still named Planner a year later).Īs noted in the link (by ), ‘… the change means that Teams users will soon be able to see their individual tasks and team tasks in a single app from across Teams channels, Planner and Outlook. These changes have created some confusing content in the Planner app.

Tasks by Planner was introduced to Teams (see below) so that every channel can use either the ‘parent’ Office 365 Group Plan or create a new one.

Multiple plans could be created for every Office 365 Group or Team.

New Office 365 Groups and Teams did not automatically create a Plan.

Several changes happened with Planner since 2018: Example plan in Planner Changes to Planner The default bucket is ‘To do’ which, in the example below contains a single task ‘Create two new tasks’ (which is outstanding) A separate bucket was created named ‘New Sites’, and it has one completed task. Plans contain ‘buckets’ or groupings of tasks. All the members of the Group (or Team if one exists) would have access to the plan.

The following is an example of an empty plan for an Office 365 Group called ‘SharePoint Admin Group’. This connection was later removed and so a new Group or Team no longer creates a new Plan.

Initially, when a new Office 365 Group was created (including when a new Team was created in MS Teams), it created a Plan. It seemed that Microsoft’s vision was to move the creation of Tasks away from Outlook to Planner. It was described as ‘a simple and highly visual way to organize teamwork’ within a team – which meant initially an Office 365 Group. Planner is a task-based service originally linked directly with Office 365 Groups (announced in 2014 ‘ Delivering the first chapter of Office 365 Groups‘). The Microsoft 365 Planner app on 1 April 2021 Microsoft announced the Office 365 service called Planner in September 2015. Note that the Planned section does not include any simple, non-calendar-based, ‘To Do’ items. The ‘Assigned to you’ items are the second two under ‘Later’. The difference between the two can be seen below the first two are personal tasks from To Do, the second two are Group/Team-based tasks.

Assigned to the individual from a Microsoft 365 Group or Team (including ‘Tasks by Planner’).

Personal tasks, created as an Outlook calendar tasks but which don’t appear in the individual’s Outlook calendar, only in the To Do calendar.

The second is to click on the ‘To Do’ option at the bottom left of the Outlook app, which will open the ‘My Day’ section and allow a new (To Do) task to be created.Ī bit confusingly, the Planned section of ‘To Do’ displays tasks that are: The first is to click on the ‘My Day’ option in Outlook and then add a task in the To Do section.

There are two ways to create a new item in the To Do list. The ‘To Do’ option is on the far right of the Outlook options Unlike Tasks, To Do items are essentially a personal list of things to do that is accessed from the separate To Do section of Outlook. This CNET article that describes alternatives to Wunderlist includes information about the new Microsoft ‘To Do’ app. In early 2020, Microsoft released the ‘To Do’ app, built on Wunderlist. That company’s primary offering was the ‘to do’ app called Wunderlist. In mid 2015, Microsoft acquired 6Wunderkinder. Image source: Turn Emails into Tasks in Outlook- Instructions – TeachUcomp, Inc Outlook tasks become (things) To Doįor a long time, it was possible to create and assign tasks in the calendar part of email. This post describes the difference between To Do and Tasks, and how and why Tasks has become a bit confusing. In the Microsoft 365 world, personal tasks are now things we need to assign in the To Do app. In Outlook, we could create a task, something we needed to do. We all have different ways to remind ourselves (and others) of things we (and they) need to do.

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